By-laws, Rules and Policies
ARTICLE I – NAME AND OFFICES
Section 1. Name - The name of the Professional Development Division of G3ict, the Global Initiative for Inclusive Information and Communications Technologies, shall be “International Association of Accessibility Professionals”, thereafter referred to as “IAAP”.
Section 2. Offices - The IAAP is located on the premises and is part of G3ict, a 501(c)(3) federal tax exempt non-profit corporation incorporated under the laws of the State of Georgia, with its principal offices in Atlanta, Georgia, United States.
ARTICLE II – PURPOSES
The purposes of the IAAP is to define, promote and improve the accessibility profession globally through networking, education and certification in order to enable the creation of accessible digital products, contents and services.
ARTICLE III – MEMBERS
Section 1. Classes of Members - The IAAP shall have three classes of members who are eligible to receive services and to participate in the activities of IAAP as described in these Rules and Policies. The designation of such classes of members shall be as follows:
Government, Higher Education and Not-for-Profit
IAAP members are members of IAAP under these IAAP Rule and Policies, but are not members of G3ict and do not have any voting or other rights provided by G3ict under the G3ict Articles of Incorporation and Bylaws.
Section 2. Approval of Members - Any person eligible for membership under these Rules and Policies may apply for membership by written application on such forms including via the IAAP web site as may be prescribed by the Global Leadership Council of the IAAP. Members shall be approved by the Global Leadership Council of the IAAP.
Section 3. Termination of Membership - Membership in IAAP may terminate by voluntary resignation of the member or as otherwise provided in Section 4 hereunder. All rights, privileges and interest of a member in or to the IAAP shall cease upon termination of membership. Membership fees are non-refundable.
Section 4. Censure, Suspension and Expulsion - The Global Leadership Council may, by affirmative vote of two-thirds of all the Councilors, censure, suspend or expel a member for cause after an appropriate hearing, conducted in accordance with procedures adopted by the Global Leadership Council. The Global Leadership Council may, by a vote of two-thirds of the Councilors present at a meeting at which a quorum is present, terminate the membership of any member who becomes ineligible for membership.
Section 5. Transfer of Membership - Membership in the IAAP is not transferable or assignable without the approval of the Global Leadership Council.
ARTICLE IV – DUES, FEES AND ASSESSMENTS
Section 1. Dues – The annual dues for each class of members of IAAP shall be as determined by its management in consultation with the Global Leadership Council and with the approval of G3ict.
Section 2. Termination for Failure to Pay Dues - Members who fail to pay their dues or assessments within thirty (30) days from the time they become due shall be notified by the officer designated for such purpose by the Managing Director, and, if payment is not made within the next succeeding thirty (30) days, shall be deemed to have resigned from membership and, without further notice and without a hearing, be dropped from the rolls and thereupon forfeit all rights and benefits of membership. The Managing Director may, however, from time to time, prescribe procedures for extending the time for payment of dues and continuation of membership privileges upon request of a member and for good cause shown.
ARTICLE V – GOVERNANCE
Section 1. Management. The affairs of IAAP shall be managed by its Managing Director, under the direction of G3ict’s President, and with the guidance of the Global Leadership Council serving in an advisory capacity.
Section 2. Appointments of Executives. The Managing Director of IAAP shall be appointed by G3ict in consultation with the Global Leadership Council.
Section 3. Global Leadership Council. The Global Leadership Council of the IAAP shall be a Standing Committee of G3ict. The Global Leadership Council will include until December 31st, 2017 the members of the former board of directors of the IAAP. It will thereafter be elected on the model of a self-perpetuating board with one third of the Councilors renewed each year.
Section 4. Members of the Global Leadership Council - The number of Global Leadership Council members thereafter referred to as “Councilors” shall be at least twelve (12) plus ex-officio members.
Section 5. Tenure – Each elected Councilor shall hold office for three (3) years or until his successor is duly elected and qualified or until his death, resignation or removal. No Councilor may serve more than three (3) consecutive terms. Within the first year during which the Global Leadership Council is established under these rules and policies, the Global Leadership Council will select one third of its Councilors whose terms will end after one year, one third of its Councilors whose terms will end after two (2) years and one third (1/3) of its Councilors whose term will end after three (3) years.
Section 6. Election of Global Leadership Council members – Upon recommendation of the Nominating Committee established as per Section 2, Article VI of the present Rules and Policies, the Global Leadership Council will elect every year a new slate of members to replace Councilors whose term is expiring. Any member of IAAP in good standing may be nominated by fellow members or apply to be elected as Councilor. Nominations or applications shall be filed through the nominating page of the member only section of the IAAP web site. The Nominating Committee and Global Leadership Council will make their best efforts to maintain a balance among Corporate, Organizational nonprofit, government or education, and individual members. The Nominating Committee will assess nominees based on their qualifications, including, but not limited to: Participation in IAAP committees, IAAP certification status, contributions to IAAP conferences and online activities, contributions to the IAAP curriculum and certification development activities, Industry diversity, geographic diversity and gender/race/ethnic diversity.
Section 7. Ex-Officio members of the Global Leadership Council – The President of G3ict and the Managing Director of IAAP will be Ex-Officio members of the Global Leadership Council.
Section 8. Invited Participants – The Chair of the Global Leadership Council, in consultation with the Managing Director, will invite international chapters’ heads and committee chairs to participate in Council meetings when agenda items may benefit from their participation.
Section 9. Regular Meetings – The Global Leadership Council will meet quarterly in person or via teleconference.
Section 10. Special Meetings - Special meetings of the Global Leadership Council may be called by its Chair or at the request of G3ict. The Managing Director shall set the time and place of any such meeting.
Section 11. Notice - Notice of any special meeting of the Global Leadership Council shall be given at least five (5) days in advance by written notice including by means of fax or email to each member of the Global Leadership Council.
Section 12. Vacancies - Any vacancy occurring in the Global Leadership Council shall be filled by the Global Leadership Council. A member of the Global Leadership Council elected or appointed to fill a vacancy shall serve for the unexpired term of his predecessor, and until his successor is duly elected and qualified or until his death, resignation or removal.
Section 13. Compensation – Members of the Global Leadership Council shall not receive any compensation for their services as members of the Council, but may be reimbursed for expenses incurred in attending any regular or special meeting of the Council. A member of the Global Leadership Council may serve IAAP in any other capacity for reasonable compensation.
Section 14. Removal - A Councilor in the Global Leadership Council may be removed with or without cause, by the affirmative vote of two-thirds (2/3) of the Council, at a meeting at which a quorum is present, provided written notice of the meeting is delivered to all Councilors stating that a purpose of the meeting is to vote on removal of the named member of the Global Leadership Council.
ARTICLE VI – COMMITTEES
Section 1. Committees – The Global Leadership Council may, by resolution adopted by a majority of the Council, designate committees with a specific charter as it deems appropriate. Except for the IAAP Nominating Committee, IAAP Certification Committee and IAAP Accessibility Competencies Committee, the Global Leadership Council can dissolve committees or modify their charters. The Global Leadership Council will review committees’ charters, work plans and processes once a year.
Section 2. IAAP Nominating Committee – The Nominating Committee shall include five (5) members: two (2) elected members by the Global Leadership Council, and three (3) ex-officio members, the Chair of the Global Leadership Council, the Managing Director of IAAP and the President of G3ict.
Section 3. IAAP Certification Committee – Although the Certification Committee is part of G3ict, it has autonomy in decision-making for all essential IAAP certification program policies and activities. The Certification Committee shall include at least five (5) members, of which at least one (1) is IAAP certified and one (1) represents the public or non-employer consumer interests, and whose personal profile, professional engagements and organizational affiliations are compatible with generally accepted governance rules for professional certification committees.
Section 4. The IAAP Competencies Development and Recommendation Committee – The IAAP Competencies Development and Recommendation Committee shall include at least five (5) members. The IAAP Councilor and Executive in charge of the IAAP training and certification programs will serve as ex-Officio members of the the IAAP Competencies Development and Recommendation Committee.
Section 5. Committee Assignments – Each Committee will work in close coordination with the Managing Director and other executives of IAAP and follow an agenda consistent with its charter and/or guidelines. Guidelines will be provided in writing by the Global Leadership Council at least once a year or at other times as the Global Leadership Council may deem appropriate.
Section 6. Election of Committee Members – Any member of IAAP in good standing may be nominated by fellow members or apply to be elected as a Committee Member by the Global Leadership Council. Nominations or applications shall be filed through the nominating page in the member only section of the IAAP web site. Nominations, applications and election processes shall be overseen by the Nominating Committee.
Section 7. Committee Chairs – Committee chairs will be nominated annually by the Global Leadership Council. Committee chairs will be responsible to convene committees at regular times, to liaise with the Managing Director and other Executives of IAAP and to organize the work of committee members to fulfill the committee assignments.
Section 8. Term of Office - Committee members shall be nominated or re-appointed each year by the Global Leadership Council on the proposition of the Nominating Committee. Such nominating and re-appointment will take into account the assiduity of Committee members, the value of their contributions, potential conflicts of interest, and the candidacies of other members of IAAP interested in serving on committees.
Section 9. Vacancies - Vacancies in the membership of any committee may be filled by appointments made in the same manner as provided in the case of the original appointments.
Section 10. Attendance by Telephone or Electronic Means - Members of a committee may participate in any meeting using a conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other or through any technology allowable under law. Such participation in a meeting shall constitute presence in person at the meeting.
Section 11. Conflicts of Interest – Committee members shall serve pro-bono and contribute their time and expertise with the sole intent to help realize the mission and objectives of IAAP. Potential conflicts of interest with for profit businesses or other non-profit organizations should be discussed and promptly resolved by Global Leadership Council in coordination with the G3ict Board of Directors.
ARTICLE VII – ACCESSIBILITY
Section 1 – Principles - IAAP is committed to ensure the accessibility of all its member services, external communications and internal governance processes.
Section 2 – Implementation. IAAP will thrive to ensure to the greatest possible extent that its electronic communications, web site, electronic publications, virtual meetings, in person meetings, polling systems, telecommunications systems, training material, certification exams and any other form of digital product or service it offers be fully accessible to all members and non-members of IAAP. IAAP is also committed to the greatest possible extent to ensure the accessibility of all venues it utilizes for in-person meetings, certification exams or any other public event it organizes.
Section 3 – Remediation. Any member or non-member of IAAP should contact IAAP to help it identify and remedy any accessibility issue encountered.
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